Hack Pompey Privacy

Who we are

Hack Pompey LTD looks after your information

Hack Pompey LTD, company 11486057 in England and Wales, decides what happens to the information on this page. That makes us the controller under the UK GDPR and the Data Protection Act 2018. Its registered office is 1 Ward Road, Southsea, England, PO4 9PA.

To ask us anything about your information, email [email protected].

November 2026

Hack Pompey Online has its own notice

Our online event runs on its own site, online.hackpompey.co.uk. Your account, your team, what you submit, your vote and any report you make all live there. That site has its own privacy notice, which covers all of it. Read it at online.hackpompey.co.uk/privacy.

This page covers this website and everything else.

This website

This website collects nothing

hackpompey.co.uk has no forms, no cookies, no analytics and no tracking. GitHub hosts it and Cloudflare runs the domain name, so they see your IP address when you load a page, as any web host does.

Links to Eventbrite, Google Forms or our Discord take you to sites with their own privacy policies.

What we have

What we have, and why

We keep what we collect for five years, unless a section below says otherwise. You can ask us to delete yours sooner at any time.

Tickets for in-person events

We sell tickets through Eventbrite, which passes us your name, email address and answers to the booking questions. We use them to run the event, such as knowing who is coming and what to feed you. Legal reason: you booked, and we need them to run the event.

Some booking questions help us reach the right people for future events. Legal reason: legitimate interests.

Project submissions

When you submit a project, we collect your name, email address, social media handles and details of the project. We use them to judge and present the projects, and in what we send and publish after the event. Legal reason: you entered, and we need them to run the event.

Voting

Our voting app holds the project names and the votes. Each device gets a random ID so it can only vote once. It does not collect names, email addresses or IP addresses. Legal reason: legitimate interests.

Our Discord server

Organisers can see what you post in our server, and can remove messages and members. We use it to answer questions, share news and moderate. Legal reason: legitimate interests. Your messages stay until you, we or Discord delete them.

Emails

If you email [email protected] or [email protected], we keep your address and message so we can reply. Google Workspace hosts our email, and the organisers read it. Legal reason: legitimate interests.

Event emails

We send news about our events, and promotional emails, through Eventbrite. Promotional emails are opt-in: you only get them if you said yes when you booked. Every email has an unsubscribe link, or you can email us to be taken off.

Photos at in-person events

We take photos at our events and post some on this website, Instagram, Facebook and shared Google Photos and Drive albums. Legal reason: legitimate interests. Published photos stay up until you ask us to take them down.

If you do not want to be photographed, pick the wristband or lanyard that says so when you arrive, or tell an organiser. To have a photo of you taken down, email [email protected]. You do not need to give a reason, and a parent or carer can ask for anybody under 18.

Names and links on past event pages

Our write-ups of past events name the winners, the teams and the people who helped, and some link to their GitHub, LinkedIn or projects. Legal reason: legitimate interests. They stay up until you ask us to change or remove them.

Other companies

Who else handles it

These companies hold some of the information above for us.

• Eventbrite runs our ticket sales and sends our event emails. Eventbrite's privacy policy
• Google hosts our email, and runs the submission form and the photo albums. Google's privacy policy
• Discord runs our server. Discord's privacy policy
• Meta runs Instagram and Facebook, where we post photos. Meta's privacy policy
• GitHub hosts this website. GitHub's privacy statement
• Cloudflare runs our domain name and hosts the tools we build for events. Cloudflare's privacy policy

Some of these companies process data outside the UK, including in the United States. Where required, we rely on recognised data protection arrangements, such as UK adequacy regulations or contractual safeguards, to protect your information.

Young people

If you are under 18

Our in-person events welcome people under 18. Anybody under 16 must have a parent or carer with them for the whole event. If you are 16 or 17, you can come on your own and do not need anybody's permission.

Hack Pompey Online is for people aged 13 and over.

You can ask us for any of the things below yourself, and a parent or carer can ask for you.

Your rights

What you can ask us to do

• Send you a copy of the information we have about you.
• Correct anything that is wrong.
• Delete your information.
• Stop using it, for example by taking down a photo.
• Object to anything we do for legitimate interests.
• Stop doing something you said yes to, such as linking to your profile.

Email [email protected]. It is free, and we will reply within a month.

Complaints

If you are not happy

Tell us at [email protected] and we will try to put it right.

You can also complain to the Information Commissioner's Office, the UK's data protection regulator. Make a complaint to the ICO.

Changes

Changes to this page

When we change what this page says, we change the version date at the top.